Almost every company is legally required to keep a register of its shareholders — a register of members in the UK and Ireland, a stock ledger in the US, the libro registro de socios in Spain. It's the document a buyer, a notary or a tax inspector asks for, and it's often the one kept worst: a Word file updated once a year, if that. Aportia keeps it automatically from your cap table, and for now it costs nothing.
See the Aportia cap tableEverything corporate in one place — no spreadsheets.
Set up your company's cap table in minutes.
Everything corporate in one place — no spreadsheets.
Set up your company's cap table in minutes.
Every time you record a transaction in Aportia — an issuance, a transfer, a split, a capital reduction — the register gets the corresponding entry with its date, the parties, the number and class of shares and the price. You never maintain the register separately, so it can't fall out of step with the cap table.
What a register has to contain depends on where the company is incorporated and its legal form. Aportia adjusts the terminology and the legal notes for Spain, the US, the UK, Germany, France, Italy, Portugal, Ireland, Mexico, Chile and Colombia — shares or participaciones, par value or not — and has a generic profile for other countries. It's a record-keeping tool, not legal advice, so confirm requirements with your adviser.
Recording a transfer between shareholders updates both holdings, writes the register entry and logs who recorded it. If the transfer is wrong, it is reversed with a new entry rather than deleted, which is exactly how a register is supposed to behave: corrections are visible, not hidden.
Alongside the register, the audit trail records every action taken in the project with a timestamp and the user who did it. Together they let you show not only the current register but how and when each line came to be — the question due diligence always ends up asking.
Teams that haven't formally issued shares yet can track provisional ownership with dynamic equity and freeze it when they incorporate or issue. From that point the register starts with the frozen allocation. Most companies skip this and start straight from their issued shares.
Yes. Aportia keeps the register automatically from your cap table and is free for now — no credit card, no limit on shareholders.
Many jurisdictions allow registers to be kept electronically, but the formal requirements vary. Use the PDF export to produce the register in the format your jurisdiction or adviser requires.
Yes. Certificates are generated from the same data as the register and can be exported to PDF.
You reverse it. The reversal is a new, dated entry, so the register shows both the mistake and the correction — which is how a proper register should work.
Aportia keeps your share register in step with every transaction, ready to export. Free for now.
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